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ELO Invoices

Digital management of all your invoices.

ELO BS Invoice: the dematerialization and validation circuit of supplier invoices.

Every business has bills to pay. Many of them manage these invoices in paper format and spend time entering them into accounts. With the Business Solution Invoice, we suggest you forget about paper and work dematerialized.

 

The dematerialization and validation circuit of supplier invoices are integrated into this module. The solution includes all the necessary components to automatically extract information.

THEworkflowwill make it possible to control, validate, affix the voucher to be paid on the invoices and update your compatibility automatically. In addition, all documents are accessible in theELO GEDand you can find them easily thanks to the powerful search module. Automatic module checks are implemented as standard and can be activated according to project needs.

 

To increase efficiency, the data relating to yourbusiness applications(supplier repositories, orders, accounting accounts) will be automatically synchronized and uploaded to the ELO platform.

The solution makes it possible to manage as standard:

  •     International and multi-currency invoices

  •     Reconciliation with orders and deliveries

  •     Asset management

  •     Automatic separation of multi-page invoices

  •     Management of payment terms

In addition, the Business Solution Invoice includes an invoice monitoring dashboard that allows you to see the progress of your invoices in the workflow in real time.

Feature overview

The dashboard of incoming invoices

The dashboard allows you to keep an overview of all your invoices:

  •  surveillanceof all invoices,

  •   current status and detailed information of invoices,

  •   possibility of filtering and displaying urgent documents,

  •   meeting deadlines thanks towarning systems,

ELO Factures Tableau de bord

The form display

Forms are a great help invalidation processesbills :

  • automatically captured data can be completed or edited manually,

  • great overview through different form elements

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The ELO News Feed

The ELO newsfeed is a tool that allows the exchange of information on a document, in the form ofcomments, which allows in particular:

  • simple communication between employees

  • a clear overview of the changes

  • a creation of articles attached to a particular document

  • to mention collaborators in a comment

  • create a visible reference to an entry

ELO_Fil Actualités.jpg

Digital invoice management

Save time and money with our Business Solution ELO Invoice

 

Every day you receive many invoices.   Whether electronic invoices, paper invoices or documents in PDF format – the challenge we face is to process all types of invoices, _cc781905-5cde-3194-bb3b -136bad5cf58d_de  manière  efficace  et  à  moindres coûts. This concerns in particular the capture, verification and validation of invoices. Par ailleurs, la comptabilisation  et  la  réalisation  du  paiement  play  a very important role.  Pour cela, il est essentiel que les systèmes  ERP  soient  intégrés _cc781905-5cde-3194- bb3b-136bad5cf58d_in ces process.

Une  solution  de  traitement  automatique  des _cc781905-5cde- 3194-bb3b-136bad5cf58d_incoming invoices improves this process. Avec  Business  Solution  ELO Invoice,  les  factures _cc781905- 5cde-3194-bb3b-136bad5cf58d_entrantes  sont  traitées  intégralement  avant _cc781905-5cde-3194-bb3b -136bad5cf58d_que  les  données  soient  transmises  au _cc781905-5cde -3194-bb3b-136bad5cf58d_system ERP.  Le  tableau  de  bord  permet _cc781905-5cde-3194 -bb3b-136bad5cf58d_de  surveiller  toutes  les  factures. Différentes interfaces et fonctions de rapport offrent  une  vision  synthétique  et _cc781905-5cde-3194-bb3b -136bad5cf58d_allow  une  efficient invoice management.

 

Factur-X, pdf formats, EDI formats, ELO Invoice recognizes many invoice formats and extracts all relevant information.

Your advantages

Travailler ensemble
  • Fast and efficient processing of multi-format incoming invoices.

  • More responsive invoice validation.

  • Clear visualization of the treatment process

  • Integration of analytical notions (object, cost centre, etc.)

Expert comptable
  • A visualization of all relevant information

  • Documented processes of all stages of the workflow

  • An intelligent record of correspondence

  • Collaborative functions for information sharing.

Comptable au travail
  • Better consideration of rebates and discounts

  • Improved cash management through faster processing

  • Reduced costs and better quality of treatment

  • Easy expense and cash tracking

Expert comptable
  • Integration into all common ERP systems

  • Invoices can be processed with or without an order reference

  • Automatic management of foreign currencies

The steps for managing incoming invoices with ELO 

The treatment

Open space

Support for all individual processes

Processes for handling incoming invoices are different in every business. The ELO solution adapts to all your processes, whether your incoming invoices are digitized by a central service or by accounting or even in an outsourced form.

Expert comptable

Filing of invoices

Once the scanned invoices have been deposited in the inbox, the automated processing process is launched. The invoices will then be automatically classified and archived in the ELO files, according to the classification and location rules defined in the configuration and in accordance with your needs.

Calcul des statistiques

Without distinction of format and reception channel 

With ELO, all incoming invoices can be processed automatically. Whether these invoices are in paper or digital form, whether they arrive as attachments or by post: ELO is able to handle all types of invoice processing scenarios.

Analyse des données

Consideration of foreign currencies

It is common for processes to require regular updating of exchange rates. The ELO solution is multi-currency and is based on data updated daily by the ECB. Thus, foreign currencies are perfectly managed by ELO. Exchange rates are determined using ECB data.

Capturing

Open space

Automatic or Manual

With the ELODocXtractor module, data is extracted and classified automatically. Depending on your needs, it is also possible to perform a manual extraction.

Expert comptable

Reliable invoice capture

When extracting information from the invoice, ELO accesses the data from the ERP. Bringing these two sources together makes it possible to achieve a high rate of automation, or even to complete recognition with information that does not systematically appear on the invoice.

Calcul des statistiques

Verification of invoices

For each invoice, the module checks if the invoice information is complete and correct. Then, the invoice is sent to the department or to the person responsible for processing it, validating it or accounting for it.

Analyse des données

Personalized validation of invoices

Do you want to determine which person has the right to validate the invoice according to the amount? Or do you want two people to validate an invoice? All these requirements can be met without difficulty, simply based on the settings of the Business Solution.

Accounting

Open space

Traceability

All process steps can be viewed in the ELO newsfeed. In addition, you can add invoice information during the different stages. This information will remain permanently associated with the invoice. If you wish to cancel or interrupt the processing of an invoice, a corresponding option is available at each stage. These documents can be reintegrated into the processing process at any time. These actions are also logged so that users can access this information, even later.

Analyse des données

Management through a process

Invoice settlement can be done with Business Solution ELO Invoice, using a preconfigured process. It is possible to define processing windows for the different steps. Compliance with discount or rebate deadlines is then optimised.

Calcul des statistiques

Accounting in the ERP system

All extracted information is made available to your ERP system after verification and validation of an invoice. ELO allows integration into all common ERP systems. It is up to you to decide, depending on the requirements of your business, which data you want to transmit to your ERP system. If your ERP system is able to provide certain data such as date or payment status, these can also be associated back to the invoice which will be stored and logged in your ELO solution.

Integration with ERP systems (including SAP)

Whether SAP or Microsoft, ELO easily integrates with different ERPs, whether Microsoft Dynamics NAV, Microsoft Dynamics AX or SAGE and provides all ECM functions. ELO also offers specific modules for SAP ERP and will allow you to process your supplier invoices with SAP systems (SAP NetWeaver® and SAP S/4HANA®). So you can be sure that your processes perfectly match your expectations.

Benefit from a central repository, collaboration tools, fast document search, data security, process and analysis possibilities through integration with ELO.

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