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Writer's pictureClément MORICEAU

Digitizing your registers

In France, old and preserved registers are mainly administrative and historical documents of great importance. Here are the types of documents generally found in these registers:


Civil status registers :


Birth certificates: These documents record information on births, including the child's name, date and place of birth, and the parents' names.


Marriage records: These contain details of marriages, including the names of the bride and groom, dates of birth, names of parents, and sometimes witnesses.


Death records: These record information about deaths, including the name of the deceased, date, place of death and sometimes the cause.


Parish registers: Before the French Revolution, registers of baptisms, marriages and burials were kept by parishes. They are similar to civil status registers, but are older, sometimes dating back to the Middle Ages.


Cadastral registers: These contain information on land ownership, including plans, tax assessments and information on owners.


Census registers: Used to record population censuses, these registers provide information on a region's inhabitants, their ages, occupations and family composition.


Judicial registers: These include documents relating to trials, judgments and other court cases.


Military registers: These contain information on military service, including conscriptions, service records, and records of decorations or injuries.


Notarial registers: These documents are kept by notaries and include deeds of sale, marriage contracts, wills and other legal transactions.


Tax records: These include tax returns, tax payments and other tax-related financial documents.


These documents are often kept in departmental, municipal or national archives, and are of great importance for genealogical research, local history and the preservation of cultural heritage.




Register digitization involves converting paper documents into digital files. This practice offers several important advantages:


⚙️ Preservation: Paper records can deteriorate over time, be damaged or lost. Digitization enables these historical or administrative documents to be preserved in digital format, guaranteeing their long-term integrity.


⚙️ Accessibility: Once digitized, registers can be consulted online or on an internal network, facilitating access to information without having to handle physical documents.


⚙️ Quick search: Digitized documents can be indexed, enabling quick and efficient searches by keywords, dates or other criteria, making information extraction much easier.


⚙️ Sharing and collaboration: Digital files can be easily shared between different users or departments, promoting collaboration and efficiency in file management.


⚙️ Space-saving: Digitization reduces the amount of storage space needed to keep paper documents, which can be particularly advantageous for companies or administrations with bulky archives.


⚙️ Security: Digital files can be backed up, encrypted and password-protected, offering greater security against unauthorized access or accidental loss.


⚙️ Environmentally friendly: Reducing reliance on paper through digitization contributes to a greener approach, by reducing the use of paper and other resources associated with physical document management.


In short, digitizing records improves information management, security and organizational efficiency, while preserving documentary heritage.


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